Blog

10.03.2014
 

How to reduce the costs of running a business? That is a question entrepreneurs often find themselves asking. There are many ways – you can save on workers or reorganize the entire system of work. However, the most popular one in recent years is telecommuting. Each profession has its advantages and disadvantages. It’s the same in the case of telecommuting – though it has many advantages, it may also be the cause of some problems.

At home, but still at work. 

Telecommuting requires not only knowledge, but also self-reliance and good organization. One who thinks that working at home means you can sleep until noon and take breaks to have a chat with friends is gravely mistaken. Telecommuting may also raise questions with the employer. If an employee performs his duties, how can they verify if he really is working? Continuous checks? Or can they trust their subordinate and hope that all the projects are completed on time?

 

Professionals who usually work at home include telemarketers, graphic designers, IT network specialists, interviewers. Both in theory and in practice, they are held accountable for achieving specific results, rather than the number of hours spent at the computer. On the other hand, a growing number of entrepreneurs choose to put their office workers on remote work mode as well. The problem here is not just the control of their working time, but also keeping in touch with the company and other employees.

 

Telecommuting is associated with a kind of alienation. The employee does not have the support of his colleagues, is „left” to his own devices. Additionally, in most cases, he is not well informed about the current situation at the office or the company headquarters. All this can translate not only into lack of motivation to work, but also uncertainty of employment. Because how is he to know if the boss really is happy with his work? What does no contact for two days mean?! And why hasn’t anybody sent him any new guidelines?!

 

Telecommuting on your own hardware?

 

However, this is not the end of the problems which must be solved in the organization of telecommuting work. We have to decide what equipment should be used by the employee. Should equipment be provided by the employer/client, or would it be better if the contractor used his private computer for professional purposes?

 

In recent years, a trend known as BYOD ( Bring Your Own Device) has developed – it involves the use of the employees’ personal smartphones, tablets and laptops in the workplace. According to the study of Forrester Consulting, 78 percent of IT managers in the U.S. and Europe, say that the employees of their companies work with private devices to perform their duties at work. When asked about the reasons for the BYOD program in the company, 70 percent of respondents cited increased productivity. The Achilles’ heel of this solution, however, is data security. Statistics show that almost half of the companies which allow their employees to connect personal devices to the corporate network experience data leakage. This, however, is not the only problem with the BYOD model. Additional devices which are not managed by the corporate network, not only expose the network to an increased risk of data leakage, they may also unnecessarily overburden it with applications such as Internet radio or streaming video.

 

The opposite of the BYOD model sees a situation in which employees use their business laptops and smartphones for private purposes. These devices are usually covered by the company’s security policy, but once they are out of reach of the corporate network, the central security platform ceases to protect them. Because of this, these devices are vulnerable to theft or loss, and improperly secured can lead to intentional or unintentional data leakage.

 

So, what is the best solution? Maybe the employees should use their private equipment, but, for safety reasons, not bring it to the company or connect to the corporate network? This, however, still leaves us exposed to the risk of data loss or failure. Or is there some other method? One that allows for remote work to proceed safely, prevents data leakage, and allows the employee to remain in constant contact with the employer and co-workers at the same time?

 

Cloud computer – stay connected and work safely.

 

Moving all the resources (operating system, documents, applications) used by the employee to a cloud may be the one solution to all of these problems. ComZetta is an example of a cloud computer. In this model, all employees are able to use the same resources, regardless of their current location – whether someone is in the office or at home doesn’t matter, because at a given moment they can access the cloud computer from any location, using any device. E-mail program, word processor, as well as information from the boss or co-workers can be accessed from anywhere, as long as there is an Internet connection available. There is no need to work inside of your home or apartment. Getting out for a coffee at a nearby café with a smartphone or tablet will not be a hindrance in the performance of professional duties. This in turn affects not only performance but also motivation. In addition, all creative ideas can be forwarded for approval as soon as they appear without having to wait until we reach home.

 

ComZetta also puts an end to concerns about data security. There is no threat of data leakage, because all the information is stored in the cloud. No information will fall into the hands of third parties or the competition.

Also, there is no need to worry about data loss in case of equipment theft or failure. In a few moments, the employee is able to switch to a different hardware and continue their work.

 

The cloud computer has another advantage – it allows you to easily prepare a set of necessary applications for the employee. This does not require separate installation of each program, but only the appropriate configuration of computer settings. No need to fear that employees will have to go through the administrator to perform the next installations.

 

In summary, if our goal is to reduce the cost of maintaining the office, ensure proper exchange of information between the company and the employee, and creation of a safe remote working environment, ComZetta is the most necessary and cost-effective tool.